Board Portal: Benefits

A board portal provides enhanced security over emailing boards. Board packs for emailing are susceptible www.searchboardroom.com/what-should-the-board-minutes-include/ to hacking and can be vulnerable to distribution by accident. It secures every document and ensures that only authorized users are able to access it. It also includes features to track changes and set up user-defined permissions. These features make it safer and more reliable for boards to collaborate, communicate and prepare for meetings.

A board management software’s automated handling of routine tasks lets board members concentrate their efforts on strategic planning and governance. Board members can access meeting materials, schedules and reminders with its features. It allows them to review documents and annotate them before the board meeting, conduct online voting and get minutes later.

They can also share confidential information between teams and departments. Research grant managers, for example could use a portal to upload proposals and speed up approvals from department heads and deans. Likewise, government agencies can benefit from a portal’s central document repository and redaction capabilities to efficiently respond to Freedom of Information requests.

Be aware of the reputation of a board portal and its customer support prior to selecting one. It is best to select one with a solid support team that can assist with implementation and onboarding. You should also evaluate the cost and features of the service to decide if it’s the perfect fit for your organization. A good board portal will offer excellent customer service and extensive training resources for users.